Legal: Applicant Privacy

 

Job Search and Application Portal Privacy for Applicants

Our Commitment to Privacy

This job search and application portal (this “Portal”) is owned and operated by Park Nicollet Health Services (“we,” “our,” or “us”). This Portal is powered by Peoplefluent with which Park Nicollet Health Services has partnered to efficiently manage job applications and improve its hiring processes.

Park Nicollet Health Services knows that your privacy is important to you, and we work hard to earn and keep your trust.

We have created this Online Portal Privacy Policy (this “Portal Policy”) to let you know what “personal information” we collect when you use this Portal, how we use and share the personal information we collect, and how we protect your privacy. “Personal information” is information that identifies you personally, either alone or in combination with other information available to us. Examples of personal information include your name, address, telephone number, and email address.

This Portal Policy applies only to personal information you submit through this Portal. You will know you are on this Portal when you see the words on the footer of the page you are visiting. Information you submit to us through (rather than through this Portal) will be collected, used, and shared in accordance with our web privacy policy.

Questions?

Park Nicollet Health Services is committed to providing the information you need to make informed choices about the ways you use this Portal and the personal information you share with us. If you have any questions about this Portal Policy or our privacy practices, please contact us by email at careers@parknicollet.com.

Your Consent to This Portal Policy

By using this Portal, you are consenting to the collection, use and disclosure of your personal information as described in this Portal Policy. IF YOU DO NOT CONSENT TO THE COLLECTION, USE AND DISCLOSURE OF YOUR PERSONAL INFORMATION AS SETFORTH IN THIS PORTAL POLICY, YOU MAY NOT USE THIS PORTAL.

Changes to this Portal Policy

As we add new features and functionality to this Portal, we may need to update or revise this Portal Policy. We reserve the right to do so, at any time and without prior notice, by posting a revised version of this Portal Policy on this Portal. These changes will be effective as of the date we post the revised Portal Policy on this Portal. They will apply only to the personal information we collect after we have posted the revised Portal Policy. Your use of this Portal following any such change constitutes your consent to the terms of the revised Portal Policy.

For this reason, it is important to review this Portal Policy regularly. If we modify this Portal

Policy, we will provide a notice at the top of this Portal Policy for at least thirty days after the new effective date. You may access the current version of this Portal Policy at any time by clicking on the link marked “Privacy and Security” at the top of each page of this Portal. For your convenience, we post the effective date of this Portal Policy at the top of this page, so that you can see at a glance whether this Portal Policy has changed since your last visit.

Privacy Notices

This Portal Policy may be supplemented or amended from time to time by “privacy notices” posted on this Portal. These privacy notices provide a level of detail that we cannot provide in this more general description of our privacy practices. For example, certain pages of this Portal may contain privacy notices providing details about the personal information we collect on those pages, why we need that information, and choices you may have about the ways we use that information.

Special Features of This Portal

As you proceed with your job search and employment application, you may be asked to agree to special terms governing specific features of this Portal. In such cases, you will be asked to indicate your agreement by checking a box or clicking on a button marked "I agree." This type of agreement is known as a "click-through agreement.” If any of the terms of a click-through agreement are different than the terms of this Portal Policy, the terms of the click-through agreement will supplement or amend this Portal Policy, but only with respect to the matters governed by the click-through agreement.

What Personal Information Does Park Nicollet Health Services Collect Through This Portal?

Information You Provide.

We collect the personal information you knowingly provide (using your mouse and keyboard) when you use this Portal. For example, when you submit an employment application through this Portal, we ask you to provide certain personal information, including, but not limited to, your name, address, telephone number, e-mail address, educational background and employment history. If you send an e-mail to inquire about a position with Park Nicollet Health Services the information we receive is the information you include in your e-mail (we will also receive your e-mail address). Generally, we use this information for recruiting and employment purposes.

Information Sent to Us by Your Web Browser.

We collect information that is sent to us automatically by your Web browser. This information typically includes your IP address, the name and version of your operating system, the name and version of your browser, the date and time of your visit, the address of the site you were visiting before you accessed this Portal, and the pages you visit. Please check your browser if you want to learn what information your browser sends or how to change your settings.

This information does not identify you personally and, in most cases, we do not link it to information that identifies you personally. Generally, Peoplefluent provides this information to us in aggregate form (as statistics). We use these statistics to improve this Portal and make it more compatible with the technology used by our visitors.

More About IP Addresses.

An “IP address” is a unique number that is automatically assigned to your computer when you connect to the Internet. It is used to identify your computer’s “location” in cyberspace, so that the information you request can be delivered to you. If you use a dial-up connection or a connection that assigns dynamic IP addresses, your computer will be assigned a new IP address each time you connect to the Internet. If, however, your computer is permanently connected to the Internet using a static IP address, the IP address assigned to your computer will generally be the same each time you use your computer.

IP addresses do not include your name, email address, or other information that identifies you personally, but in some cases, they can be used to identify you. For example, if you have created an account on this Portal, may link your IP address to account information that identifies you personally and share that information with us. In addition, if, for example, we suspect fraud or a threat to security, and/or may review server logs— which contain visitors’ IP addresses— for security purposes, such as detecting intrusions into the network. If we suspect criminal activity, we may share those server logs with the appropriate investigative authorities who could use IP addresses to trace and identify individuals.

Cookies and Similar Technologies.

We use "cookies" and other Web technologies to collect information and support certain features of this Portal. For example, we may use these technologies to:

  • collect information about the ways visitors use this Portal— which pages they visit, which links they use, and how long they stay on each page
  • support the features and functionality of this Portal— for example, to save you the trouble of reentering information already in our database
  • personalize your experience when you use this Portal. 

Generally, the information we collect using these Web technologies does not identify you personally. If, however, you have created a user identity, for purposes of logging in to password-protected areas of this Portal, we may link the information we collect using cookies and other Web technologies to other information that identifies you personally. If you do not wish to receive cookies, you may set your browser to reject cookies or to alert you when a cookie is placed on your computer. You may also delete our cookies as soon as you leave this Portal. Although you are not required to accept our cookies when you visit this Portal, if you set your browser to reject cookies, you will not be able to use all of the features and functionality of this Portal.

How Does Park Nicollet Health Services Use Your Personal Information?

Generally, we use the personal information you submit to this Portal for recruiting, hiring, and employment purposes. We do not use it for direct marketing purposes. 

More specifically, we use the personal information we collect through this Portal:

  • to respond to your searches and inquiries;
  • to process your job application and evaluate your qualifications;
  • to contact you through other channels, such as by telephone or e-mail, with information about employment opportunities we believe will be of interest to you;
  • to maintain our recruitment, applicant, and employee records;
  • to comply with applicable laws, such as equal opportunity laws;
  • to provide you with a personalized experience when you use this Portal;
  • to better understand your needs and interests;
  • to improve the content, functionality and usability of this Portal;
  • to improve our recruiting, hiring, and employment practices; and
  • for any other purpose identified in any applicable agreement between and you.

Information that does not personally identify you (such as patterns of Portal use) may be used in any manner that we, in our sole discretion, deem appropriate.

How Does Park Nicollet Health Services Share My Personal Information?

Background checks. We may share your personal information with individuals and organizations that can help us evaluate your qualifications for certain job vacancies. For example, we may use your personal information in contacting your former employers and/or any references you provide. We may also share your personal information with companies that conduct background checks with both educational institutions and law enforcement agencies. 

This Portal is powered by our service provider, Peoplefluent. When you submit personal information to this Portal, that information is hosted on servers. Peoplefluent is required by contract to use the personal information you submit on this Portal only to perform services on our behalf and to treat your personal information as strictly confidential.

Other Third-Party Service Providers. We may share personal information with other companies and organizations that perform support services on our behalf, such as Web hosting services.

Like Peoplefluent, these third parties are required by contract to use the personal information we share with them only to perform services on our behalf and to treat your personal information as strictly confidential.

Within We may share your personal information within and among our subsidiaries to determine whether we have an employment opportunity that is a possible match for your interests and qualifications.

Business Transfers. Your personal information is a business asset of Park Nicollet Health Services.  It may be transferred to a company that has acquired the stock or assets of or one of our businesses, for example, as the result of a sale, merger, reorganization or liquidation. If such a transfer occurs, the acquiring company’s use of your personal information will still be subject to this Portal Policy and the privacy preferences you have expressed to us.

Compliance With Laws and Protection of Our Rights and the Rights of Others. We may disclose personal information when we, in good faith, believe disclosure is appropriate to comply with the law, a court order or a subpoena. We may also disclose personal information to prevent or investigate a possible crime, such as fraud or identity theft; to enforce a contract, or to protect our own rights or property or the rights, property or safety of our users or others.

As Described in a Privacy Notice. We reserve the right to disclose your personal information as described in any Privacy Notice posted on the Web page (or area) where you provide that information. By providing your personal information on that Web page you will be consenting to the disclosure of your personal information as described in that Privacy Notice.

As Described in a Click-Through Agreement. We reserve the right to disclose your personal information as described in any click-through agreement to which you have agreed.

Employees

If we hire you, the information you provide through this Portal will become part of our employee records. If you are already an employee, certain information is maintained by us in your employee file, such as your employee identification number, e-mail address, and work history.

Your Choices

In General

We respect your right to make choices about the ways we collect, use and disclose your personal information. We do not use the personal information you submit on this Portal for direct marketing purposes, but we may contact you with information about employment opportunities as we believe will be of interest to you.

How Can You Access, Update or Correct Your Personal Information?

You may update or correct your personal information at any time by logging in to your account.

If you are unable to access your account, you may contact us at careers@parknicollet.com or calling 952-993-1699. We will respond to you within a reasonable time and within the time limits established by applicable law. We may ask you for additional information to verify your identity. In most cases, we will provide access and correct or delete any inaccurate information you discover. In some cases, however, we may limit or deny your request if the law permits or requires us to do so or if we are unable to verify your identify.

How Does Park Nicollet Health Service Protect Personal Information?

We take commercially reasonable precautions to provide a level of security appropriate to the sensitivity of the personal information we collect. Although we use commercially reasonable measures to help protect your personal information against unauthorized use or disclosure, we cannot guarantee the security of information provided over the Internet or stored in our databases.

Password Protected Areas of This Portal

For your protection, certain areas of this Portal are password protected. You are responsible for maintaining the confidentiality of your passwords. We have the right to assume that anyone accessing this Portal using a password assigned to you has the right to do so. You will be solely responsible for the activities of anyone accessing this Portal using a password assigned to you, even if the individual is not, in fact authorized by you. If you have reason to believe that your password has been compromised or used without authorization, you must promptly change it using the functionality provided on this Portal.

Links to Third-Party Web Sites

This Portal may contain links to Web sites operated by other organizations, including Web sites operated by our third-party service providers and other third parties. This Portal Policy does not apply to personal information collected on any of these third-party Web sites. When you access third-party Web sites through a link on this Portal, please take a few minutes to review the privacy policies posted on those sites.

Links to Other Web Sites Owned by Park Nicollet Health Services.

This Portal may contain links to other Web sites owned by Park Nicollet Health Services. This Portal Policy does not apply to personal information collected on any other Park Nicollet Health Services Web site. When you visit one of our other Web sites, please take a few minutes to review the privacy policy posted on that site.

Children

Park Nicollet Health Services recognizes the importance of protecting the privacy of children. We will not knowingly collect any personal information from children under the age of eighteen years. When a user discloses personal information on this Portal, the user is representing to us that he or she is an adult. If a child has provided this Portal with personally identifiable information, we ask that a parent or guardian call us at and we will do our best to delete the child's information from our records.

International

Park Nicollet Health Services is a United States corporation. We control and operate this Portal from within the United States. Our online privacy practices are governed by the laws of the United States and the State of Minnesota, which may differ from privacy laws in your state or home country. By submitting your personal information to this Portal, you consent to the transfer of your personal information to the United States or any other country and its use and disclosure in accordance with U.S. federal and Minnesota law and with this Portal Policy.

Governing Law

This Portal Policy is governed under the laws of the State of Minnesota, United States of America without regard to its conflicts of law provisions.